Data Inventory
Overview
The first step in moving toward data maturity as an agency is to identify what data you have. Building a data inventory allows your agency to do just that. It identifies what you have and creates a foundation for moving forward.
How to Request Service
Contact your IT Director or Agency IT Portfolio Manager or submit a ticket in the Customer Service Portal below.
Customer Benefits
Instant Insight
Gain instant insight into all of your data, what’s protected and how it’s classified
Resource Savings
Get a head start with our pre-filled Colorado Standard Inventory Template, specific to your agency systems
Streamlined Workflow
Utilize our 10-step process to get your inventory up and running in as little as two months
Service Description
Taking the first step toward data maturity with your agency
Our data inventory service, also known as a data map or data mapping, assists agencies in cataloging their data assets using the Colorado Standard Inventory Template that is used as a comprehensive repository of data assets for your organization. This service delivers up-to-date and detailed information regarding the data, as well as the source of the data providing important insights about the types of data you collect, classifications, where it is, who has access to it, and how that data is being used. The best part is that it is transferable into future automated technical solutions and satisfies House Bill 21-1236.
Related Services
Customer Responsibilities
Identify your agency "data champion" who will lead the effort from the agency side
Assign one data steward to each division within your agency
Prioritize agency participation and completion of a 10-step inventory process
Service Notes
Please see House Bill 21-1236.
Service Owner
Service Levels
Time-to-inventory completion varies based on number of agency systems and data sources. Estimates for completion will be given on a case-by-case basis.
Service Support
How to Get Help
Call 303.239.HELP
Submit a ticket in the Customer Service Portal
For service escalations, contact your IT Director or email Amy.Bhikha@state.co.us
Hours of Support
Monday-Friday, 7 a.m. to 6 p.m, excluding holidays
24/7 Major Incident Management
Call 303.239.HELP
Access a live agent via Customer Service Portal Chatbot
Service Costs
View detail on current utilization here: OIT Common Policy Real-time Billing website - (coming soon)
Hours required to complete a data inventory engagement vary based on number of agency systems and data sources. Total estimated hours (cost) will be provided on a case-by-case basis for each engagement.