Project Portfolio Management
Overview
Our Project Portfolio Management service aligns and manages linked, interconnected and dependent projects and programs as a single unit, so you do the right projects at the right time to improve your agency’s productivity and achieve business goals.
How to Request Service
Contact your IT Director or Agency IT Portfolio Manager or submit a ticket in the Customer Service Portal below.
Customer Benefits
Moving Work Forward
Provides successful Implementation and Delivery of portfolio components
Strategy Alignment
Aligns with interdependent projects, stakeholders and desired outcomes
Resource Management
Enables streamlined processes, coordinated resources and on-time delivery
Service Description
Your agency's projects and programs managed as a single unit to meet strategic goals
Project Portfolio Management connects strategy with execution, making the strategic objectives executable. Selected projects are turned over to program and project management, which is the engine that initiates and completes them successfully.
Our portfolio managers align and manage linked, interconnected and dependent projects and programs as a single unit while providing visibility into demand, resources and project portfolio.
The service focuses on doing the right projects at the right time by the following:
Project Portfolio Development: Helping you select and manage projects as a portfolio of investments.
Project Alignment: Assisting in making the best use of limited resources and building synergies between projects within your agency's strategic direction.
Business Objective Clarity: Establishing agreements on your business objectives.
Capture and Research: Understanding and verifying the alignment of the portfolio with strategic goals and objectives.
Project Selection: Executive prioritizing of the best projects.
Validation and Initiation: Validating that a tentative portfolio appears to be feasible.
Management and Monitoring: Working closely with the project managers or your agency's project management office to manage and monitor project work via reporting tools.
Customer Responsibilities
Agencies must:
Supply the necessary information to help prioritize and align their programs and projects to their business goals
Commit to the availability of subject matter experts
Clearly articulate business requirements
This service does not include:
Program Management or Project Management assistance
Service Notes
Project Portfolio Management best practices will have the following attributes:
Encourages structured investment decision making based on effective criteria
Says "no" to some projects
Ensures strategy and execution are aligned
Frequently looks at the 'big picture' during the on-going process
Favors process simplicity and transparency
Maintains governance, as well as executive participation and support
Service Owner
Andy Rodriguez
Senior Director, Project Management Office • Executive Director's Office
Service Support
How to Get Help
For service escalations, email the Service Owner: andy.rodriguez@state.co.us
Hours of Support
Monday-Friday, 8 a.m. to 5 p.m, excluding holidays
Service Costs
View detail on current utilization here: OIT Common Policy Real-time Billing website